Subcontractor Payment Tracker

About the Subcontractor Payment Tracker

Managing subcontractors means keeping on top of invoices, CIS deductions and who has been paid — this tracker makes it simple. Log each subbie with their trade and UTR, record every invoice, and the tracker works out the CIS deduction and net amount due automatically, so your payments and records stay clean and compliant.

The dashboard shows your total invoiced, total paid, what is still outstanding, your CIS deducted and net paid, plus a breakdown of payments by subcontractor. It takes the headache out of CIS and makes sure you always know exactly where you stand with each subbie — perfect for month-end and your accountant.

Built in Excel and Google Sheets with clearly marked input cells and sample data, it works on any device. Ideal for main contractors and builders who use subcontractors. Please note it helps you organise CIS figures but is not tax advice — always confirm with your accountant.

Who it's for

What's included

• Subcontractor list with trade, UTR and CIS rate
• Payment log with automatic CIS deduction and net due
• Dashboard: invoiced, paid, outstanding and CIS totals
• Payments by subcontractor breakdown
• Colour-coded paid/unpaid status; sample data included
• Works in Excel and Google Sheets, on any device

How to download & use it

1. Check your email. The moment your payment goes through, we email your files to the address you enter at checkout. They usually arrive within a minute or two — if not, check your spam or promotions folder.
2. Download your files. Open the email and click the download button. Your files save straight to your device — nothing is posted, it is all instant and digital. Keep the email so you can re-download any time.
3. Open it. Open the file in Microsoft Excel, or upload it to Google Sheets (in Google Drive: New → File upload, then open with Google Sheets). It works on desktop, tablet and mobile.
4. Make it yours. Type into the highlighted input cells — everything else calculates automatically. Most files include a "Start Here" tab and sample data to guide you.

Need a hand? Every purchase includes free email support and free updates for life. If a file ever will not open, reply to your receipt and we will sort it.

Frequently asked questions

Does it calculate CIS?

Yes — enter the gross and it works out the 20% CIS deduction and net due automatically.

Is this tax advice?

No — it organises your CIS figures ready for your accountant, but always confirm with them.

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Instant digital download. Nothing is shipped. Files are delivered to your email the moment you buy, and you can re-download them any time. Single-business licence.