Staff Rota & Labour Cost Planner

About the Staff Rota & Labour Cost Planner

Labour is one of the biggest costs in hospitality and retail, and it is easy to let it creep up. This Staff Rota & Labour Cost Planner lets you plan the week's shifts and instantly see the cost — total hours, total wages and your labour cost as a percentage of expected sales, so you can staff up for busy days without blowing your budget.

Enter each team member's hourly rate, drop their hours into the weekly rota, and the planner totals everyone's hours and pay automatically. Set your expected weekly sales and it shows your labour cost percentage against the healthy 25–35% range, so you always know if a rota is affordable before the week begins.

Built in Excel and Google Sheets with a clean layout and sample staff and shifts, it works on any device. Perfect for café owners, restaurant managers and shop owners who want to control labour cost without spending on rota software.

Who it's for

What's included

• Weekly rota with automatic hours and wage totals
• Live labour cost percentage vs your sales
• Per-employee hourly rates and totals
• Dashboard: staff, hours, wage cost and average rate
• Clean layout; sample staff and shifts included
• Works in Excel and Google Sheets, on any device

How to download & use it

1. Check your email. The moment your payment goes through, we email your files to the address you enter at checkout. They usually arrive within a minute or two — if not, check your spam or promotions folder.
2. Download your files. Open the email and click the download button. Your files save straight to your device — nothing is posted, it is all instant and digital. Keep the email so you can re-download any time.
3. Open it. Open the file in Microsoft Excel, or upload it to Google Sheets (in Google Drive: New → File upload, then open with Google Sheets). It works on desktop, tablet and mobile.
4. Make it yours. Type into the highlighted input cells — everything else calculates automatically. Most files include a "Start Here" tab and sample data to guide you.

Need a hand? Every purchase includes free email support and free updates for life. If a file ever will not open, reply to your receipt and we will sort it.

Frequently asked questions

Does it calculate labour cost percentage?

Yes — set your expected sales and it shows labour cost as a % automatically.

Can I set different pay rates?

Yes — each team member has their own hourly rate.

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Instant digital download. Nothing is shipped. Files are delivered to your email the moment you buy, and you can re-download them any time. Single-business licence.