Expense & Mileage Tracker

About the Expense & Mileage Tracker

Keeping on top of business expenses should not mean a shoebox of receipts at year end. This Expense & Mileage Tracker gives you one simple, automated place to log every expense and every business mile, with tax-ready totals building as you go. Enter an expense and it flows straight into your category breakdown and dashboard; log a journey and your mileage claim is calculated for you at the HMRC-approved rate.

The dashboard shows your total expenses, total business miles, mileage claim and full deductible total at a glance, plus a category pie chart so you can see exactly where the money goes. It is perfect for freelancers, sole traders and small limited companies who want to claim everything they are entitled to and hand clean numbers to their accountant.

Built in Excel and Google Sheets with clearly marked input cells, sample rows and freeze panes so it works beautifully on your phone as well as your laptop. No subscription, yours to keep, with free updates.

Who it's for

What's included

• Log expenses with date, vendor, category, amount and receipt status
• Automatic category breakdown with spending pie chart
• Mileage log with HMRC-rate claim calculated for you
• Dashboard: total expenses, miles, mileage claim and deductible total
• Sample rows and colour-coded inputs so you know exactly what to fill in
• Freeze panes and mobile-friendly layout for Excel and Google Sheets

How to download & use it

1. Check your email. The moment your payment goes through, we email your files to the address you enter at checkout. They usually arrive within a minute or two — if not, check your spam or promotions folder.
2. Download your files. Open the email and click the download button. Your files save straight to your device — nothing is posted, it is all instant and digital. Keep the email so you can re-download any time.
3. Open it. Open the file in Microsoft Excel, or upload it to Google Sheets (in Google Drive: New → File upload, then open with Google Sheets). It works on desktop, tablet and mobile.
4. Make it yours. Type into the highlighted input cells — everything else calculates automatically. Most files include a "Start Here" tab and sample data to guide you.

Need a hand? Every purchase includes free email support and free updates for life. If a file ever will not open, reply to your receipt and we will sort it.

Frequently asked questions

What mileage rate does it use?

The HMRC-approved rate (45p/mile for the first 10,000 miles), and you can change it in the rate column any time.

Is this a substitute for an accountant?

No — it organises your figures ready for your return, but always check with a qualified accountant.

Related searches

Related guides

• 10 spreadsheets every small business should own

Instant digital download. Nothing is shipped. Files are delivered to your email the moment you buy, and you can re-download them any time. Single-business licence.