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10 spreadsheets every small business should own

The essentials that save hours and money — and which of ours maps to each.

You can run a surprising amount of a business on a handful of good spreadsheets. Here are the essentials every small business should have, and the Template Collective template that covers each.

Cash flow is number one — the 12-Month Cash Flow Planner shows whether you can pay the bills next month. For day-to-day money, an Expense & Mileage Tracker captures every deductible cost and business mile so nothing is missed at tax time.

If you are VAT registered, the VAT & Tax-Prep Tracker builds your quarterly position automatically. For pricing and new products, the Break-Even Calculator and Profit & Margin Calculator make sure everything you sell actually makes money.

Round it out with a budgeting view, a simple invoicing log, a project tracker and a goal planner, and you have a complete back office for a fraction of the cost of software — and you own it forever.

Templates mentioned in this guide

Sheet12-Month Cash Flow PlannerTemplate Collective
Spreadsheets & Tools

12-Month Cash Flow Planner

£14.99£4.99
New
SheetExpense & Mileage TrackerTemplate Collective
Business & Finance

Expense & Mileage Tracker

£14.99£4.99
SheetVAT & Tax-Prep Tracker (UK)Template Collective
Business & Finance

VAT & Tax-Prep Tracker (UK)

£14.99£4.99
SheetBreak-Even CalculatorTemplate Collective
Business & Finance

Break-Even Calculator

£12
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